A perspective from Oregon’s mid-Willamette Valley

More efficient meetings: Ideas for council

Written January 13th, 2021 by Hasso Hering

A screenshot from Wednesday’s council session, showing councilors and staff.

If you’ve sat through many Albany City Council meetings even if only as a reporter, you will appreciate an idea floated at the session Wednesday night: Increasing the efficiency of the meetings by making better use of time.

Mayor Alex Johnson II, presiding over the second session of his term, made a start by briskly running the council through its agenda, routine as it was.

City Manager Peter Troedsson introduced the efficiency proposals for the council’s consideration:

♠ Time limits on speakers at public hearings and during “business from the public.”

♠ Starting the twice-monthly Wednesday regular sessions at 6 rather than 7:15 p.m. and ending them at 9 unless the council votes to continue past that hour.

♠ Having people register in advance if they want to address the council during “business from the public,” an item usually near the top of each agenda.

The idea is not to curtail anyone’s ability to address the council, the manager said, but to shorten the time spent in meetings, which is getting more important now that budget cuts are reducing the number of city staff.

Newly elected Councilors Marilyn Smith and Matilda Novak spoke out in favor of a limit on speeches to the council. Both said pretty much the same thing: If you can’t get your point across in three minutes, you either don’t have a point or need to reorganize your thoughts.

Councilor Bessie Johnson strongly favors starting the meetings at 6.

But Councilor Dick Olsen was skeptical of both the time limit and earlier starting time. He wants the council to let people talk and believes a 6 p.m. start may interfere with some citizens’ Wednesday night church events.

Nobody mentioned putting a limit on the length of time individual council members can talk, or how many times they can repeat themselves. In any case, the council made no decisions on the efficiency ideas.

The next regular meeting will be on Wednesday, Jan. 20. And it will start at 7:15. (hh)

Sharon Konopa, top right, thanks the council Wednesday for naming a room in the public library for her. Through 2020, she spent 24 years as a councilor and mayor.

3 responses to “More efficient meetings: Ideas for council”

  1. Rick says:

    Limiting time is great until there is a need for someone to express a complex set of facts related to an issue. Of course, most folks ramble on. ( That was a bit of rambling)

    As for Wednesday events conflicting with the 6pm time— in life there are events every night of the week and at every hour.

    • Dilbert says:

      3min is not enough time for an average joe, to express what he has to say. Its swell if you’re a person from a professional career, but just regular folks and people without a good education need longer to express themselves. The idea that they “need to better organize their thoughts”, is dismissive of the very people who make up “the public”.

  2. Albany YIMBY says:

    Those are interesting points. I would also like for the city to work on outreach and alternative feedback opportunities from the citizens. Many times what we have in the meetings are well-off seniors that have the resources and time to appear in the sessions.

    To some extent, online meetings have helped reaching more folks, but it is not enough. With 15-20% Latinos in Albany, how are they represented?


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